ADMINISTRATIVE – HUMAN RESOURCES OFFICER

Work location: Ho Chi Minh Office – 846 Happy Valley, Nguyen Van Linh Street, Tan Hung Ward, Ho Chi Minh City. 

JOB DESCRIPTION

Administration – Human Resources 

• Coordinate employee onboarding and exit processes; manage the issuance and retrieval of accounts, equipment, emails, and work software. 

• Act as the focal point between employees and the IT department, monitoring and handling technical support requests from departments. 

• Manage IT service staff timesheets; monitor approved job proposals 

• Participate in organizing internal activities, training events, workshops, and employee engagement programs. 

• Draft documents, prepare materials, and assist in organizing internal meetings, events. 

• Monitor compliance with company regulations, record, and forward employee feedback to the responsible department. 

• Coordinate and exchange information regarding contracts, documents, records, and purchase invoices under the responsibility of the Human Resources department. 

Office Operations & Facilities Management 

• Work with building management and suppliers regarding office rental, parking, utilities, and maintenance. 

• Supervise the quality of cleaning, equipment, and office furniture, ensuring a safe, organized, and clean working environment. 

• Monitor inventory and procure office supplies, equipment, and pantry items. 

• Search for suppliers, request quotations, and optimize operational costs. 

Reception – Records Management 

• Manage and store internal documents and records in a systematic, secure, and easily retrievable manner. 

• Receive, sort incoming mail and official documents, and distribute them to the relevant departments. 

Business Trips & Transportation 

• Arrange business trips for employees: book flights, hotels, and transportation. 

• Monitor and report business trip expenses, including Be/Grab transportation costs, ensuring timely payment and budget optimization. 

Process Improvement – Reporting 

• Review and propose improvements for administrative and internal operational processes. 

• Support administrative tasks for other departments upon request. 

• Compile and prepare reports on expenses, facility performance, and supplier service quality. 

JOB REQUIREMENTS

• College/University graduate majoring in Administration, Human Resources, Office Management, Law, or related fields. 

• 1–2 years of experience in a similar position. 

• Solid knowledge of Labor Law, Occupational Health and Safety, and Kaizen 5S is an advantage. 

• Detail-oriented mindset, supportive attitude, and strong communication and collaboration skills across departments. 

• Careful, enthusiastic, creative, and honest in work. 

• Ability to organize documents and tasks systematically, have good memory, and demonstrate responsibility. 

• Proficient in office software (Excel, Word, PowerPoint, Outlook, Teams) and skilled in using work support applications such as Canva and ChatGPT. 

• Good English skills – minimum B2 level. 

BENEFITS 

• Dynamic, professional working environment with friendly colleagues and opportunities for multidimensional learning. 

• Career development opportunities with a focus on Human Resources Management. 

• Competitive salary based on performance. 

• Receive support and guidance during the work process. 

• Business bonuses and annual performance reviews. 

• Enhanced maternity benefits for female employees. 

• 14 days of annual leave per 12 months of work, plus additional leave for mourning and celebration days. 

• Annual comprehensive health check-ups and employee health insurance. 

• Internal cultural events, quarterly team building, and company trips. 

WORKING CONDITIONS

• Working hours: 
  Morning: 8:00 AM – 12:00 PM, Afternoon: 1:30 PM – 5:30 PM, Monday to Friday 

• Leave: 14 days per year 
• Public holiday: according to the government’s official schedule. 
• Salary: Basic salary + Allowances + Performance bonus: Details discussed during the interview. 
• Probation period: 2 months, receiving 100% of the offered salary. 
• Social insurance and overtime: According to labor law regulations. 

APPLICATION CONTACT INFORMATION: 

• Email: hr@pontech.vn 
• Contact person: Ms. Huong Ly – 0963 574 038 (Zalo/Phone) 
• Website: www.pontech.vn 
• Linkedin: www.linkedin.com/company/pontech  

APPLICATION DOCUMENTS

• Application email
  Subject: “Application for Admin – Administrative Human Resources Officer Position – Full Name – Pontech JSC”; 

• Bilingual CV – PDF file;

• Relevant certificates, degrees, or work project portfolio – PDF file.